Download: Landing Service Invoice Template
To use the landscaping invoice, replace [COMPANY NAME] with your company’s name and the address/contact information with that of both you and the client. Enter in the invoice number and the data for the transaction/issuance of the invoice.
The landscaping invoice has six different fields, each one with a separate purpose. The first one, “SERVICE OFFERED” is for a description of the job being done, i.e., edging, mowing, weed whacking, weed pulling, trimming, planting, mulching, masonry, construction, etc.
The second field, “FREQUENCY” is meant for the rate at which the job will be done or repeated; entries may include “daily,” “weekly,” “monthly,” “annual,” or “once.”
The third field, “SERVICE DESCRIPTION, LABOR, and TOOLS USED” is for you to enter specific details for the job, as well as labor and tools used to complete it.
The fourth field, “QUANTITY” (abbr. “QTY”), is for the number of a specific service being offered in a single instance. An example may be five pruning jobs, six edging jobs, and one masonry job. The numbers “5,” “6,” and “1” would be entered according to their respective jobs.
The fifth field, “UNIT PRICE” is for the total amount for a single job to be entered. For example, if a pruning job costs $25, and you completed five of them, the unit price would just be $25.00.
The sixth and final service field, “AMOUNT” is for the total amount of all quantities of a particular job to be entered. Using the same example as above, if you completed five pruning jobs at $25 each, the amount field would be $125.00 for the pruning service.
At the bottom right are a group of five additional fields. The first, “EQUIPMENT CHARGE” is for any costs incurred from the use of equipment or tools during the completion of the service.
The second, “LABOR CHARGE” is for labor fees charged for the use of manpower.
The third field, “SUBTOTAL” is the total amount of all quantities of all services, plus equipment, plus labor, before the addition of applicable taxes. Using the above example, if only five jobs were completed and they were all $25, the service total would be $125.00 plus equipment and labor charges. With an equipment charge of $10.00 and a labor fee of $25.00, the total amount for the service (before tax) would be $160.00. This amount is entered into the “SUBTOTAL” field.
The fourth field, “APPLICABLE TAX” is for the entrance of applicable taxes. The most likely figure to be entered here is the state sales tax, if applicable. If the state has a sales tax of 7%, this equals $0.07 per dollar. Using the same example, a subtotal of $160.00 is subject to a tax of $11.20. This amount is entered into the field, not the percentage itself.
The final field, “TOTAL,” is the total of all quantities of all services, plus equipment, plus labor, plus tax. Finally, using the same example, this equals $171.20. This is the total amount owed by the client. At the right of this field are two signature lines for both the client and the technician to sign and confirm that the invoice is correct and legally binding.