Download: General Invoice Template

To use the general invoice, replace [COMPANY NAME] with your company’s name and the address/contact information with that of both you and the client. Enter in the date, invoice number, client identification number, and any applicable tax numbers for the transaction.

The general invoice has five different fields, each one with a separate purpose. The first one, “ITEM ID NUMBER” is for a description of the numbers associated with any items, i.e., products or services, being sold. The second field, “QTY” is meant for the quantity of each item being sold. The third field, “PRODUCT OR SERVICE DESCRIPTION” is for you to enter specific details for the items. The fourth field, “UNIT PRICE”, is for the total amount for a single item to be entered. The fifth and final service field, “AMOUNT” is for the total amount of all quantities of a particular item to be entered.

At the bottom right are a group of five additional fields. The first, “SUBTOTAL” is the total amount of all quantities of all products or services, before the addition of applicable taxes. The second field, “TAX” is for the entrance of applicable taxes. The third field, “FEES” is for the entrance of applicable fees or additional charges. The final field, “TOTAL,” is the total of all quantities of all products or services, plus tax and fees.